Forms
Information about the new digital forms from the HR Department (DRH)
Since 3 June 2025, the Researchers’ forms have been replaced by fully digital forms, available on Connect, where the entire process takes place — from submission to completion.
For more information (regarding authorization workflows, platform notifications, sample form‑filling, among others), we provide:
- Video on the digitalization process of the forms
- Support document for the webinar “DRH Digital Forms”, held on 3 June 2025
- Support document for the in‑person session “DRH Digital Forms”, held on 5 June 2025
- Support document for the presentation of DRH digital forms for authorizers (PPTX, 7MB)
Information
Late submission of absence justifications, holiday requests, and service‑exemption requests has jeopardized the timely processing of salaries. We kindly ask that, whenever possible, justifications be submitted in the days immediately following the absence.
The publication of the forms is intended solely to guide and support the requested procedure. Their use is not mandatory, and adaptations should be made whenever necessary.
A – Attendance, holidays, absences, and leave
- A1 – Holiday request (DOCX, 47KB) – v5.3 Updated on 09.04.2024
DP – Personal data
- DP1 – Personal data (DOCX, 51KB) – v5 Updated on 20.01.2022
- DP4 – Identification form (DOCX, 40KB) – v1.0 Updated on 23.02.2018
PS – Social Protection
- PS2 – Annual income statement for family allowance purposes (DOCX, 59KB) – v5 Updated on 29.08.2022
- Authorization form for Social Security consultation of income records and other benefits — ADSE document
- Registration/enrolment of an employee — Social Security document
- Application for survivor’s pension, reimbursement of funeral expenses, and death benefit — GGA form
- Application for funeral subsidy — Social Security form
- Application for funeral subsidy — CGA form
R – Recruitment
- Application for admission to recruitment procedure (DOCX, 29KB)
- R4 – Authorization to prepare invitation proposals for specially contracted research staff (DOCX, 48KB) – v6.2 Updated on 23.05.2025
Collaboration of Retired, Pensioned, and Emeritus Faculty and Researchers
- R5 – Proposal for collaboration agreement under the IST Regulation for retired, pensioned, and emeritus professors and researchers (DOCX, 66KB) – v4 Updated on 27.03.2026
- Flowchart – Collaboration Agreement for Retired, Pensioned, and Emeritus Professors and Researchers of IST (PDF, 415KB) Updated on 01.10.2018
- Agreement template (PDF, 323KB)
- Order no. 6303/2018, of 28 June (PDF, 243KB) – Regulation for retired professors and researchers of Instituto Superior Técnico
Work‑related accident
- Report and qualification of work‑related accident (DOC, 94KB) Updated on 29.05.2019
- Medical follow‑up form (DOC, 180KB)
Important information
- If, for the repair of damages resulting from a work‑related accident, the employee chooses to use private healthcare services, reimbursement will only cover the amount these services would cost within the National Health Service.
- Expense documents must be issued in the employee’s name and tax identification number (NIF). Originals must be submitted to the HR Department along with the medical prescriptions justifying the acts.
- Expenses resulting from work‑related accidents or occupational diseases are not covered by ADSE. Therefore, IST cannot receive or reimburse such expenses.
In case of a work‑related accident, employees with an IST employment relationship should go to:
| IST – Alameda | IST – Tagus Park | IST – CTN |
|---|---|---|
| Hospital São José | Hospital São Francisco Xavier | Hospital Beatriz Ângelo |
| Hospital Amadora/Sintra | Hospital Santa Maria |
More information on work‑related accidents available upon request.