Information on the new digital DRH forms

Since 3 June 2025, the forms for Teaching Staff have been replaced by fully digital forms, available on Connect, where the entire process takes place — from submission to completion.

 

For further information (regarding authorization flows, platform notifications, examples of form completion, among others), we provide:

• Video on the digitalization process of the forms
• Support document for the Webinar “DRH Digital Forms”, held on 3 June
• Support document for the In‑Person Session “DRH Digital Forms”, held on 5 June
• Support document for the presentation of DRH digital forms for authorizers (PPTX, 7MB)

Information

Late submission of absence justifications, vacation requests, and service exemptions has jeopardized the timely processing of salaries. Employees are requested to make an effort to ensure that justifications are submitted, whenever possible, in the days immediately following the absence.

The dissemination of the forms is intended solely to guide and support the requested submission. Their use is not mandatory, and adaptations should be made whenever necessary.

A – Attendance, leave, absences, and licenses

• A1 – Vacation request (DOCX, 47KB) – v5.5 Updated on 14.07.2026
• A8 – Absence justification (DOCX, 46KB) – v.0 Updated on 01.06.2015

DP – Personal Data

• DP1 – Personal data (DOCX, 51KB) – v5 Updated on 20.01.2022
• DP4 – Identification form (DOCX, 40KB) – v1.0 Updated on 23.02.2018

PS – Social Protection

• PS2 – Annual income statement for family allowance purposes (DOCX, 59KB) – v5 Updated on 29.08.2022
• Authorization form for consultation of Social Security records on income and other benefits – ADSE document
• Registration/enrolment of an employee under an employment contract Social Security document
• Application for survivor’s pension, reimbursement of funeral expenses, and death benefit  GGA application
• Application for funeral subsidy SocialSocial Security application  
• Application for funeral subsidy CGA application

Collaboration of Retired, Pensioned, and Emeritus Teaching and Research Staff

• R5 – Proposal for collaboration agreement under the Regulation on the activity of retired, pensioned, and emeritus professors and researchers of IST– v4 Updated on 27.03.2026
• Flowchart – Celebration of Collaboration Agreement for retired, pensioned, and emeritus professors and researchers of IST (PDF, 415KB) Updated on 01.10.2018
• Agreement template (PDF, 323KB)
• Order no. 6303/2018, of 28 June (PDF, 243KB) – Regulation for retired professors and researchers of Instituto Superior Técnico

Work‑related accidents

• Report and qualification of work‑related accident  (DOC, 94KB)  Updated on 29.05.2019
• Medical follow‑up form (DOC, 180KB)

Important information:

• If, for the repair of damages resulting from a work‑related accident, the employee chooses to use private healthcare services, reimbursement will only cover the amount that the service would have cost under the National Health Service.
• Expense documents, in order to be eligible for reimbursement, must be issued in the employee’s name and tax identification number (NIF). Originals must be submitted to DRH’s Front Office, together with the medical prescriptions justifying the acts performed.
• Expenses resulting from work‑related accidents or occupational diseases are not covered by ADSE. Therefore, IST cannot receive or reimburse such expenses.

In case of a work‑related accident, employees with an employment relationship with IST should go to:

IST – Alameda	IST – Tagus Park	IST – CTN
Hospital São José	Hospital São Francisco Xavier	Hospital Beatriz Ângelo
	Hospital Amadora/Sintra	Hospital Santa Maria

Consult more information on work‑related accidents.